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EXECUTIVE COMMUNITY OF PRACTICE

MEMBERSHIP TERMS AND CONDITIONS

PLEASE READ THESE TERMS CAREFULLY BEFORE ENROLLING

By enrolling in ExecCOP, submitting a signed Membership Commitment Agreement (if applicable for Check/ACH enrollments), and/or checking any “read and agree” box at enrollment or checkout, you acknowledge that you have read, understood, and agree to be bound by these Membership Terms and Conditions (“Terms”).

Version 2026.01  |  Effective January 1, 2026

1. ACCEPTANCE AND AUTHORITY

These Terms govern your access to and participation in the Executive Community of Practice (“ExecCOP”). If you are accepting on behalf of a company or other organization, you represent and warrant that you have authority to bind that entity (the “Member”).

ExecCOP is operated by Community of Practice LLC (“ExecCOP”).

2. MEMBERSHIP SERVICES

ExecCOP provides facilitated peer advisory services for executives, including meetings, curated peer discussions, guest speakers, and related programming (collectively, the “Services”). ExecCOP does not guarantee any particular outcome, business result, or professional advancement.

SERVICE MODIFICATIONS: ExecCOP reserves the right to modify meeting schedules, topics, formats (virtual/in-person), facilitators, locations, and/or discontinue any aspect of the Services with reasonable notice.

FACILITATION DISCRETION: Meeting facilitation, including the selection of facilitators, meeting structure, cadence, and format, is provided at the sole discretion of ExecCOP. ExecCOP may rotate, substitute, or suspend facilitators as operationally necessary.

3. MEMBER OBLIGATIONS

Members are expected to:

  • Attend meetings regularly and participate actively
  • Contribute expertise, opinion, and experience to discussions
  • Conduct themselves professionally and respectfully
  • Comply with these Terms and any reasonable community standards communicated by ExecCOP

4. MEMBERSHIP FEES AND PAYMENT

PAYMENT OPTIONS:

Check/ACH: May be invoiced periodically (including quarterly in arrears)
Credit Card: May be billed on a recurring basis beginning on a billing anchor date

FEES: Membership fees, seat counts, billing cadence, and payment method are as set forth in the applicable Membership Commitment Agreement (if issued), enrollment summary/checkout confirmation, invoice, or receipt. Fees may vary by member, scenario, seat count, and payment method.

CREDIT CARD PROCESSING FEES: If the Member elects to pay by credit card, the Member is responsible for any applicable payment processing fees or surcharges assessed at checkout or otherwise disclosed in writing. Any such fees will be presented at checkout and/or on the applicable invoice or receipt.

PAYMENT TERMS:

  • Invoices are due within the time period stated on the invoice
  • Past-due balances may accrue a 1.5% monthly finance charge (or the maximum permitted by law, if lower) until paid in full
  • All fees are non-refundable except as required by law or expressly stated in a written agreement with ExecCOP
  • ExecCOP may suspend access for nonpayment as described below

Pricing is intentionally not published in these Terms. If there is a conflict between an invoice/receipt or enrollment summary/checkout confirmation and these Terms regarding commercial specifics, the applicable invoice/receipt or enrollment summary/checkout confirmation controls. If a Membership Commitment Agreement is issued (typically for Check/ACH enrollments), it controls over these Terms for commercial specifics.

5. COMMITMENT PERIOD AND RENEWAL

MINIMUM COMMITMENT (DEFAULT FOR NEW MEMBERS): Unless expressly stated otherwise in a written Membership Commitment Agreement or enrollment confirmation, new ExecCOP memberships are subject to a minimum six (6) month commitment period beginning on the applicable commitment start date.

Certain enrollments may instead be designated in the enrollment confirmation as (i) continuing a remaining prior commitment term through a specified commitment end date, or (ii) month-to-month following satisfaction of a prior commitment. In all cases, the applicable Membership Commitment Agreement and/or enrollment confirmation controls the commitment term and any commitment end date.

EARLY TERMINATION: If a membership includes a commitment term and is terminated early, the Member remains responsible for fees through the applicable commitment end date unless ExecCOP agrees otherwise in writing or applicable law provides otherwise.

After any initial commitment is satisfied, membership typically continues on a rolling basis until terminated in accordance with these Terms.

MONTH-TO-MONTH CONTINUATION: Upon satisfaction or expiration of any initial commitment term, membership continues on a month-to-month basis unless and until terminated in accordance with Section 11 below.

6. MEMBERSHIP ENTITY AND SEATS

MEMBER ORGANIZATION: Unless expressly stated otherwise, membership is held by the Member organization, not by an individual. The organization remains responsible for all associated fees, regardless of whether designated attendees change.

SEATS: Each membership may include one or more seats. Seat counts and any seat substitution rules are as set forth in the applicable Membership Commitment Agreement or enrollment summary. ExecCOP may permit substitutions of attendees at the Member’s request, subject to reasonable onboarding requirements.

7. CONFIDENTIALITY

Information shared in meetings must stay within the group and not be repeated outside. This is essential for members to feel comfortable discussing sensitive business, staffing, political, or career matters.

You agree to:

  • Maintain strict confidentiality of all information shared in meetings
  • Not disclose member identities or participation without consent
  • Not record meetings without the express written consent of all participants

Information may be disclosed only as required by law. Breach of confidentiality is grounds for immediate suspension or termination.

8. INTELLECTUAL PROPERTY

All frameworks, agendas, materials, content, and methodologies provided by ExecCOP remain the exclusive property of ExecCOP or its licensors. Members may use such materials internally within their organizations for their own business purposes but may not reproduce, distribute, publish, or use them to operate competing peer-advisory groups without ExecCOP’s prior written consent.

9. ASSUMPTION OF RISK AND RELEASE OF LIABILITY

EXECCOP DOES NOT PROVIDE LEGAL, FINANCIAL, TAX, INVESTMENT, OR PROFESSIONAL ADVICE. You assume full responsibility for all decisions and actions taken based on peer discussions, materials, or interactions through ExecCOP.

NO WARRANTIES: The Services are provided “AS IS” and “AS AVAILABLE” without warranties of any kind, either express or implied, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement.

RELEASE: To the fullest extent permitted by law, you release ExecCOP, Community of Practice LLC, and their officers, employees, facilitators, agents, contractors, and affiliates from any claims, demands, losses, damages, or causes of action arising from:

  • Participation in ExecCOP meetings and activities
  • Business advice, recommendations, or discussions with other members
  • Any financial, operational, or strategic decisions made by you
  • Personal injury, property damage, or economic loss of any kind

INDEMNIFICATION: You agree to indemnify and hold harmless the Released Parties from any claims, damages, expenses, or attorneys’ fees arising from your participation in ExecCOP or breach of these Terms.

10. LIMITATION OF LIABILITY

To the fullest extent permitted by law, ExecCOP’s total aggregate liability shall not exceed the total membership fees paid by the Member during the six (6) months preceding the event giving rise to the claim, which the parties agree reflects the minimum commitment period for most memberships. In no event shall ExecCOP be liable for any indirect, incidental, consequential, special, or punitive damages, even if advised of the possibility of such damages.

11. SUSPENSION AND TERMINATION

SUSPENSION: ExecCOP may suspend access to Services for nonpayment or material breach until the issue is cured. Suspension does not waive amounts owed.

TERMINATION BY EXECCOP: ExecCOP may terminate membership for material breach, including persistent nonpayment, breach of confidentiality, or conduct detrimental to the community.

TERMINATION BY MEMBER: Unless a different notice period or commitment end date is expressly stated in a written Membership Commitment Agreement (if issued) or enrollment confirmation, Members may terminate membership by providing at least thirty (30) days’ prior written notice to ExecCOP. Written notice by email is sufficient and will be deemed effective upon receipt.

Termination becomes effective at the end of the applicable notice period. The Member remains responsible for all fees accrued or invoiced through the effective termination date. Termination does not relieve the Member of any payment obligations incurred prior to or during the notice period.

12. GOVERNING LAW AND DISPUTE RESOLUTION

These Terms are governed by California law, without regard to its conflict-of-law rules.

Any dispute, claim, or controversy arising out of or relating to these Terms or the Services shall be resolved by binding arbitration administered by JAMS in Orange County, California, in accordance with JAMS Comprehensive Arbitration Rules and Procedures then in effect.

The arbitration shall be conducted before a single arbitrator mutually agreed upon by the parties or, if the parties cannot agree, selected in accordance with JAMS rules. The arbitrator’s decision shall be final and binding, and judgment may be entered in any court of competent jurisdiction.

Each party shall bear its own attorneys’ fees and costs. Arbitration fees and expenses shall be allocated in accordance with JAMS rules and the arbitrator’s discretion, provided that if applicable law requires ExecCOP to bear arbitration costs, ExecCOP shall do so.

Nothing in this section prevents either party from seeking provisional remedies or injunctive relief in court to preserve the status quo or protect confidential information pending arbitration.

13. GENERAL PROVISIONS

ENTIRE AGREEMENT: These Terms, together with any applicable enrollment summary/checkout confirmation and any Membership Commitment Agreement (if issued), constitute the entire understanding between the parties regarding membership and supersede all prior agreements on that subject.

AMENDMENT: ExecCOP may update these Terms from time to time. Material changes will be communicated via email, portal notice, or invoice. Continued participation after the effective date constitutes acceptance of the revised Terms, subject to any pricing or commitment terms previously agreed in a Membership Commitment Agreement.

SEVERABILITY: If any provision is unenforceable, the remaining provisions remain in full force.

ASSIGNMENT: ExecCOP may assign these Terms to any successor entity or in connection with any sale, merger, or transfer of its business. Members may not assign without ExecCOP’s prior written consent.

NOTICES: Notices may be provided electronically to the email address on file and are effective upon delivery.

BY ENROLLING, YOU ACKNOWLEDGE THAT:

  • You have read and understood these Terms in their entirety
  • You agree to be legally bound by these Terms, including confidentiality, payment obligations (as applicable), and the release/limitation of liability provisions
  • This creates a binding contractual obligation
  • You have had the opportunity to review these Terms with legal counsel

Questions? Contact admin@execcop.com

Effective Date: January 1, 2026
Last Updated: January 4, 2026
Version 2026.01

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